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Equipment
{Important
- you may want to shut down & unplug your equipment
when you leave your office, power surges and lighting strikes can damage
systems that are left plugged in, even if they are turned off. If you can
protect your equipment from potential water damage. Check with
your system administrator for guidance} |
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Voice
Communications |
Provider |
Telephone # |
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Local Dial Tone Carrier |
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Directions for forwarding lines to another number
(create a separate document) |
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Long Distance Provider |
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Communications Equipment Provider
(PBX, Telephones) |
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Directions to set up a temporary office
(create a separate document) |
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Directions for conference calling
(may not be necessary) |
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Backup
of Voice Communications
(Phone lists, Voice Mail,
configuration, etc.) |
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Battery backup for your phone system
(checked 2x/year) |
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Service Contract
(renewal date ____________) |
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List of all business and employee telephone numbers, to include direct
inbound calling, and fax, cellular and home
(create a separate sheet) |
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List of all customers and vendors telephone numbers, “Address Book”
(create a
separate sheet) |
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List of all important phone numbers for utility companies
in case of loss of power or water, etc.
(create separate document) |
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Cellular Telephone/s |
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Satellite – VoIP Telephone |
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Emergency Business
Answering Services
(In case of loss of phone service or power outage)
Bytes, Bits & Megabytes can assist you in forwarding your phone number threw
our
OfficeByte system and routing them back to cell phones or home numbers
to keep your business operational until power
or phone service is restored. Your business number will be professionally
answered in your business name. No one calling your company will ever know they are being
rerouted. Voice Mail is also available. |
Bytes, Bits & Megabytes
http:www.OfficeByte.com |
407-699-2108
877-252-5554 |
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Data
Communications |
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Internet Service Provider |
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Service Contract
(renewal date ____________) |
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Backup of Data
(Important -
make sure you have a good copy & remove one copy of backup from site so you
have copies in at least two different locations - some companies mail a copy
out of town to another location) |
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Battery backup for your data
(checked 2x/year) |
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List of all important IP addresses, i.e. web, router,
Wi-Fi, etc.
(create separate document) |
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Equipment Service Provider |
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Service Contract
(renewal date ____________) |
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Backup of Data
(Video lists, configuration, etc.) |
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Battery backup for your Video Equipment
(checked 2x/year) |
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List of all important IP addresses, i.e. web, router, etc.
(create separate document) |
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Miscellaneous |
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Internet
Service Provider
(user name & password) |
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Web Site
Hosting Company
(user name
& password) |
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E-mail
Accounts
(user name & password - directions for accessing accounts
threw provider control panel) |
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Accountant |
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Attorney |
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Insurance (health)
*copy's of policy |
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Insurance
(business)
*copy's of policy |
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Insurance
(auto)
*copy's of policy |
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Insurance
(misc.)
*copy's of policy |
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Do you know how to turn off your electrical power,
water, gas, and other utility services within your building? |
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Do you have fire extinguishers and are they in working
order? |
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Other Basics
Supplies You May Need.
==> Battery-operated Radio
==> Bottled Water
==> Extension Cords
==> Brooms, mops, sponges
==> Generator (optional)
==> Boards or shutters to cover windows
==> First Aid Kit
==> Heavy Duty Plastic Sheeting
==> Duct Tape
==> Rope or heavy cord |
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